How to Guide on Creating SharePoint Lists and List Templates
Posted On June 22, 2015 by DIQ Network filed under
The Microsoft Windows SharePoint program is used by many organizations, as it helps them in managing their information in the SharePoint site in a highly efficient manner. There are several features that you can avail by creating a SharePoint site. However, in this post, we'll be discussing about what is a SharePoint list and how you can create one. In addition, we will also review the process of creating a list with list templates in a SharePoint site.
SharePoint List – A Foreword
A list help in storing the data across the columns in different individual rows in the SharePoint site. A SharePoint list is just like a table in a website's database containing columns and rows. Besides this, you can even think of the list as a spreadsheet having a number of columns and rows.
How to Create a List in SharePoint?
Step 1 – Open up your SharePoint website, and browse to the Settings gear icon which appears at the right side of your site's navigation bar on top. And then, click on “Add an app” option as shown in the image below:
Step 2 – Next, from the 'Your Apps' section click on the “Custom List” option as shown in the following image:
A window will pop up (as shown in the image below), wherein you'll be prompted to enter the name for your list, and click on “Create” to complete this task.
Now to check if the newly created list has been added or not, simply click on the Settings gear icon, and navigate towards “Site Contents”. If your list has been created, then it will be visible within the Site Contents section.
How to Create a List Using the SharePoint List Template?
Now let us understand the process of creating a list with the help of list templates. But, before proceeding any further, you'll first need to create a list template first. Remember that at the time of creating a list in SharePoint, you can also save a list template from your list settings. And then, you can use that template again for creating lots of lists having similar structure.
To do so, you'll need to perform the following steps:
Step 1 – Move to Settings gear icon of your site and click on “Site Contents” option.
Step 2 – Click on your new list entry and then click on ‘Settings’ as follows:
This will open up a window as shown below:
Now just click on the “Save list as template” option (highlighted in the above image) given under the ‘Permissions and Management’ tab.
Step 3 – Once you've clicked the 'Save list as template’, next you'll have to fill in a few details such as:File name, Template name and Template description.
Looking at the following screen, you'll notice that, you can even include content in the list template. If you want to add some of your list data into the new template, then simply check the “Include Content” and click on the “OK” button. Now, your newly create template will be saved with an ‘.stp’ file extension and will get saved in the list templates gallery.
You can view the new list template under the “ Web Designer Galleries” option from your Site settings.
Note: Keep in mind that the ‘List templates’ will always appear at the top-level of your website settings.
So, once you've successfully created a list template, you can reuse it for creating lists at any level of your site. In fact, the process of creating lists using the list templates will be same just as the standard process we discussed in the beginning of the post for creating a new list. All you need to do is to move to the Settings gear icon, and then click on the “Site Contents” option. Next, under the Under the section “Apps you can add”, you can view the list template that you've just created.
Just click on the new list template, and assign a certain name to the new list. Finally, hit the “OK” button, and you'll be able to view your new list within the same list schema.
If you're a SharePoint user, then you should know about how you can create lists and list templates in it. This tutorial will help you understand the same, thereby helping you to polish your SharePoint skills.
Juana Steves is a Sharepoint App Developer in Xicom Technologies – a leading Sharepoint Development Company. In-case you are looking forward to avail the services of Sharepoint application development company, then feel free to contact her for best advices.